EB-WI-0040 "Manage and Maintain a Library"

Manage and Maintain a Library

EB-WI-0040
Work Instruction
Revision -

Written by: Duane Dier	Reviewed by: Christina Dier

Revision Table for EB-WI-0040 "Manage and Maintain a Library"

Rev	What Changed
-	First formal release

EB-WI-0040, Rev - "Manage and Maintain a Library"

Section 1: Prerequisites

Step 1.1: Have a Process Library with stanhope in the root directory
Step 1.2: Have permission to execute stanhope from a terminal interface

Section 2: Add or Delete Processes

Step 2.1:

Section 3: Rename a Process

Section 4: Change the Document Number of a Process

Section 5: Web Menu

Step 5.1: Create WebMenu.html
Step 5.2: View, Navigate, and Print
Step 5.3: Update

Section 6: Batch-Process Multiple Processes

Step 6.1:

Section 7: Archive a Copy of One or More Processes

Step 7.1: Understand Archiving vs. Processing
Step 7.2: Invoke the stand-alone Archive function

Section 8: Clean Up Revision Histories

Step 8.1: Understand the Implications of "Cleaning Up" Files

Personnel Performing this Process, by Named Role:

Role in this Process	Name of Person	Initials	Contact Information

"Manage and Maintain a Library" applies to Process Library

Log of Non-Conformances during this execution (print and insert more copies of this sheet as needed):

Time	Step	Record	Brief Summary of Observation(s) that Deviated from Documented Expectations

Section 1: Prerequisites

Step 1.1: Have a Process Library with stanhope in the root directory

This particular process was written and tested with stanhope 0.70.0, but any version after ~0.50.0 or so should have all of the features described herein.

Step 1.2: Have permission to execute stanhope from a terminal interface

You can check to see if you can execute stanhope from a terminal interface by invoking in a benign way.

cd "Your Process Library Folder Path"

./stanhope --version

If the stanhope invocation returns something in the terminal window like, "stanhope 0.70.0" then you are able to execute the program, and should not have a problem performing the tasks described in these sections.

Section 2: Add or Delete Processes

Step 2.1:

Section 3: Rename a Process

Section 4: Change the Document Number of a Process

Section 5: Web Menu

Step 5.1: Create WebMenu.html

Step 5.2: View, Navigate, and Print

Step 5.3: Update

Section 6: Batch-Process Multiple Processes

Step 6.1:

Section 7: Archive a Copy of One or More Processes

Step 7.1: Understand Archiving vs. Processing

Every time an author processes an EBML file (e.g. by clicking "EasyButton.bat" or "EasyButton.command"), the stanhope engine reads the EBML, writes HTML, converts the HTML to PDF, and then creates a copy of everything in an archive folder.

Snapshots go here. A new folder is created every time the EBML file is processed or archived.

Stanhope actually runs the "archive" function as its last processing step, so this section simply describes how to invoke that "archive" function by itself.

Step 7.2: Invoke the stand-alone Archive function

Let's say you want to archive process number "P-01234" in your library.

All command examples shown are in "verbose" mode. In a terminal, when in the root folder of your process library where stanhope exists, run the following command:

./stanhope --verbose --archive-process "P-01234"

...or...

./stanhope -v -a "P-01234"

Section 8: Clean Up Revision Histories

Step 8.1: Understand the Implications of "Cleaning Up" Files